Issuing Arbitrary Invoice
To issue an arbitrary invoice:
- Click the New Invoice button.
- Fill the form that appears on the screen:
- Specify the document issuing date in the Document date field. To set the date, click the
button next to this field and select the date from the calendar. - Type the ID and name of the account you want to issue the invoice for into the relevant fields entitled as Account. Or click the Select button and select the account from the list that appears in a popup window.
- If an account you are issuing the invoice for is subject to some tax zone and tax rates are to be applied to the invoice total amount, then you can select the way of taxes calculation by selecting one of the options grouped on the Taxation part of the form:
- Amounts include all the taxes, the taxes are calculated automatically and the document amount is split into the net and tax amounts. In this case, after you save the invoice, all the prices for items enlisted in the invoice will the recalculated in accordance with the corresponding tax rates and the string showing the deducted tax amount will be added to the invoice details, and the invoice total amount will stay the same. For example, if you enter two items at 100 USD each and the tax rate to be applied is 5%, then after the invoice is saved the calculation will look as follows:
item 1
|
USD 95
|
item 2
|
USD 95
|
Tax
|
USD 10
|
Total
|
USD 200
|
- Amounts do not include all the taxes, the tax amount is calculated and added automatically. In this case, after you save the invoice, all the prices for items enlisted in the invoice will stay the same, the string showing the calculated tax amount will be added to the invoice details, and the invoice total will be increased by the tax amount. For example, if in this case you enter two items at 100 USD each and the tax rate to be applied is 5%, then after the invoice is saved the calculation will look as follows:
item 1
|
USD 100
|
item 2
|
USD 100
|
Tax
|
USD 10
|
Total
|
USD 220
|
- Do not include taxes. The invoice amount will stay the same and will be not splitted into a net price and tax. No taxes calculation at all in this case.
- Add custom tax. You can select this option and enter an arbitrary tax rate to be applied to this particular order only. To add a custom tax, enter the free-form tax description into the relevant field (that activates after you select this option) and then type the tax rate into the Tax amount field.
- Type a free-form comment to an invoice into the Comment field.
- Specify at least one item you charge a customer for in the Customizable Invoice Details section of the form. You can specify up to 20 items, one item (or item type) per string. To get the number of strings you need, please select the number from the Create drop-down menu and click the Display button. Specify invoice details string by string: type the subject you are charging a customer for into the left field, then enter the price per unit into the Unit Price field, specify the number of items in the Quantity field, then click somewhere in the Total field to get the total price.
- Click the Save button.
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